Booking Conditions
Booking is only confirmed when application form and payment are received before the deadline. Late payments are subject to on the day supplement fee.
Set up time is from 7am with doors opening to the public at 9:15am. There is no waiting space on the road of the site due to Emergency Service access required.
DO NOT ARRIVE BEFORE 7AM, YOU WILL BE TURNED AWAY.
We will always try to meet your stall/pitch requirements but this may not always be possible due to circumstances on the day.
Only goods relating to the event may be displayed/sold. We reserve the right to refuse entry for unsuitable goods not within the spirit of the event. The organiser’s decision is final.
Stalls/pitches cannot be sub-let.
The sale of food and beverages is not permitted unless agreed in advance with organisers.
We reserve the right to cancel or alter any event subject to circumstances.
Unless you confirmed with us, your stall/pitch may be re-let if you are not on site by 8.45am.
Stallholders are expected to remain on site until 14:00.
Please take your rubbish home, you will be surcharged if rubbish is left.
After unloading, vehicles not remaining within your stand area must be removed to the car park no later than 15 minutes before public are admitted. Please follow instructions given.
**PLEASE SEE NEW NOTES AT FOOT OF PAGE RELATING TO PARKING
NO VEHICLE MOVEMENTS BEFORE 14:00, WHILST THE PUBLIC ARE ON SITE. This is for health & safety reasons and also our exit gate is narrow and not suited to two-way traffic. In the event of poor weather etc, this is flexible and any changes will be announced on the day.
The organisers reserve the right to refuse bookings without any reason being given. The completion of a booking form is not a guarantee of space being available.
The organisers reserve the right to re-site any exhibitor at the time of the event if necessary.
Furniture and tables are numbered and allocated to individual exhibitors and can be traced if found to be missing. Anyone removing these items from the halls will be prosecuted for theft, and excluded from subsequent events.
All electrical equipment brought onto site by you must have a current P.A.T certificate.
Any transaction at the event is between the vendor and purchaser alone; no responsibility is accepted by the organisers.
Exhibitors are responsible for any and all damage or injury to persons or property occasioned by any of the exhibitors, stands, appliances or any act of omission by them, their staff or contractors.
The organisers are not responsible for the security of vehicles or other goods being offered for sale, prior to, during or after the event. The organisers expressly decline responsibility for any loss or damage befalling the property or personnel of any exhibitor however caused. It is therefore essential that exhibitors insure on an ALL RISK basis all equipment and stock brought to the stand including property hired or borrowed, and public liability insurance is respect of injury or damage to third parties or their property. Also ensure you have insurance against cancellation or curtailment of the event.
You are recommended to provide your own public liability insurance. You can try these websites for stallholder PLI quotes: http://www.protectivity.com, http://www.bloomhills.co.uk or http://www.graham-sykes.co.uk/stallholder-insurance
Traders selling new motorcycle clothing, including helmets, boots and gloves, must ensure that it complies with current PPE legislation and all required labelling is intact and displayed. If Trading Standards attend the event they have the right to enforce legislation.
Vehicles may be started up (outside only) but no riding/driving of any kind on site.
Severe weather could occur at any time. It is also the responsibility of the stall/pitch holder to ensure that any structure is anchored down suitably, regardless of the weather conditions.
Site to be cleared by 15:45 on the day of the event.
Please take your rubbish home, you will be surcharged if rubbish is left.
IMPORTANT
TRADERS PLEASE NOTE NEW PARKING DETAILS
Due to ongoing redevelopment and building work taking place at The Stockyard in Melton Mowbray Market, we have had to alter the car/van parking arrangements for traders. We have far less outdoor space available and need to utilise what we have to get vehicles in, unloaded and out to the parking area as efficiently as possible.
This also means that VEHICLE MOVEMENT WILL BE RESTRICTED so there will be NO VEHICLE MOVEMENT ON SITE BETWEEN 09:00 & 14:00.
If you wish to pack up your stall and leave prior to this then you will have to carry your stock by hand to the car park.
The car park for traders will now be on the other side of the cattle pens via another gate and will require a parking pass for entry. Once parked it will take just a couple of minutes to walk back.
ONLY ONE VEHICLE PER TRADER is allowed. Any extra vehicles will have to go into the general public car park.
NO VEHICLES TO BE LEFT IN THE PARTS FAIR AREA. Due to restricted space, we ask that you unload as quickly as possible and then follow instructions from a Mammoth helper to park your vehicle away from the trade area as soon as possible. There are NO exceptions!